Purchasing Executive

Location:

The role is based in our head office in Athboy, Co. Meath with some occasional travel throughout Ireland as required.

Key Responsibilities:    

Stock management and Purchasing

• Responsible for purchasing all stock from suppliers.
• Develop and maintain efficient procedures to ensure accurate record-keeping and full traceability.
• Place strong emphasis on verifying supplier purchase prices, maintaining high attention to detail, and ensuring payment terms and agreements are consistently followed.
• Maintain and update the ERP system promptly with accurate stock levels, pricing updates, and the addition of new products as required.
• Continuously monitor stock levels to ensure adequate supply to meet market demand.
• Work proactively with the Sales and Technical teams to anticipate future stock requirements based on customer demand.
• Collaborate with supplier partners to schedule stock in line with their production timelines.
• Maintain accurate records in line with customs regulations and stay informed on relevant import/export legislation.
• Prepare monthly stock control reports for warehouse staff and reconcile ERP data for monthly management accounts.
• Investigate and resolve any stock discrepancies.
• Organise and implement the annual stock take, including liaison with auditors.
• Track all orders to ensure timely delivery.
• Keep detailed and up-to-date records of purchased goods, delivery schedules, and supplier invoices.
• Generate regular reports on purchasing activity, including cost analysis.
• Coordinate with warehouse staff to ensure proper handling and storage of all incoming stock.

Office

• Assisting the Sales Executive team with tasks and support as required.
• Ensuring the CRM system is consistently updated with customer interactions and actively monitoring Deal progress.
• Overseeing the procurement of IT equipment and office supplies, while keeping accurate records of all related documentation, including receipts and warranties.

Warehouse

• Liaising with Warehouse Operatives to communicate new products, procedure changes, and other updates to help reduce picking errors.
• Monitoring packing material levels—such as pallets, boxes, tape, and wrap—and placing orders as needed to ensure consistent supply.

Qualifications and Experience:

• 3+ years’ experience in purchasing, business administration, sales support or similar.
• Experience as a PA/Secretary may be advantageous.
• Computer literacy (MS Office), experience with CRM systems.
• Knowledge of construction industry and/or keen technical interest would be useful.

Key skills

• Strong commercial awareness.
• Excellent organisation, administration and planning skills.
• Excellent written and verbal communication skills.
• Excellent communication and customer service skills.
• Able to work independently and as a team.
• The ability to multitask, work in a busy environment and meet deadlines.
• To have genuine passion for the overall business objectives and products that we sell.

Other duties may include:

• Travel to meet with suppliers and attend external events as needed.
• Participate in trade shows and exhibitions to remain informed on industry developments and trends.
• Assist with the preparation and completion of stock take spreadsheets.
• Draft, format, and print documents as required.

You may also be required to do duties out with this job description, given the size of the company and the team. The list is by no means exhaustive but is intended as guidance.

Ecological Building Systems Mission Statement

To Support the construction sector in the creation of a better built environment through the Supply of innovative, sustainable, ecological building materials and solutions and Deliver quality, affordable products and training.   

Company Values & Objectives

• To value and retain our staff through continuous investment in their skills and training and maintain their enthusiasm by constant involvement in the business as a whole.  Creating a team loyal and caring for each other who share our vision and passion for ecological products and better building.  We intend that the business should be an enjoyable and safe working environment and encourage individuality of personnel.
• Always striving to delight and respect our customers with excellent service and honouring our commitments to them.  
• Researching, evaluating and sourcing building products that seek to minimise environmental impacts, with as close as possible to a circular lifecycle.  
• Desire for results – we are proud and dedicated to the range of products that we supply and the service and training we give to support them. Our team are committed to enhancing company profitability through selling and delivering high quality building products and training.
• Provide positive change to the construction industry by influencing government policy through our interaction with various groups and society’s and educating the end user and building professionals in the delivery of more sustainable building methods and materials. 
• Maximizing long term returns to our shareholders and enhancing company profitability whilst being mindful of our Company values.  

Interested in learning more about this exciting opportunity? Please fill in the form below to book an informal chat, and we will promptly get back to you to organise a conversation.

Closing date 31st May 2025